Case study · Car Rental Company
RevyCar Rentals
We run a car rental company in Revelstoke, and it runs itself: the AI on our phones looks up reservations, books, takes payment, texts a GPS pin to your vehicle and unlocks it — and nobody stands at a counter. Same stack we sell — here are our own numbers.
Revelstoke · Year-round · Our own business — real figures from our own books, stated approximately.
This one is real. RevyCar is our own rental company in Revelstoke — same owner, same builders. The figures below are our actual numbers, from our own books, stated approximately. The sample calls are recreations written to the pattern of calls our line really takes — not recordings. The other ten studies are illustrative composites and say so; this is the one we can show you running, live.
The day this happens
The rental line rang while we were somewhere else
We ran RevyCar the manual way first, the way most small rental outfits do: a phone, a calendar, a card machine, and a person expected to be near all three. On paper that's fine. In practice the phone rang while we were on a handover in the parking lot, or halfway under a server rack across town — because the same people run the IT shop — or in the evening, well after anyone would sensibly be standing at a counter.
Every one of those calls was a booking at risk. A visitor who needs a vehicle for the weekend doesn't leave a voicemail and wait; they scroll to the next option. And the counter itself was the quiet expense underneath it all — the hours somebody would have to stand there answering the same handful of questions, taking the same payment, printing the same paperwork, on the chance that the phone rang.
So we were the obvious test bed, because we needed it ourselves. We built RevyCar the system we'd want to sell: an AI receptionist on the line, a booking flow a customer can finish alone at any hour, and the plumbing to make the booking, the payment and the paperwork one thing instead of three. If it hadn't worked, you'd never have heard about it.
What we built
The second brain for this business.
The same three pieces we'd build for any rental or hire business — running our own company, every day, since before we put it on this website.
- AI Receptionist — answers the rental line day and night, looks up reservations, books directly into the rental system and takes payment on the call — or texts the booking link — and hands off to a human when a call actually needs one.
- Workflow Automation — runs the rental end to end without a counter: self-serve booking, pickup by GPS pin and remote unlock, and a return that closes itself — condition photos uploaded, paperwork done, confirmations fired on their own.
- Custom API & Systems Integration — keeps booking, payment, paperwork — and the vehicles themselves — talking to each other: GPS locate and remote lock/unlock wired in, so a rental is one record moving through one system instead of three things somebody retypes.
The artifact
The artifact: a rental that never needed us — booking to pickup
The star of the study — the same standard as the AI Receptionist sample call, written out line by line.
The outcome
What changed — in real figures.
These are real figures — ours, from our own books, as of mid-2026, and stated approximately. This is the one study on this site where the "after" column isn't an estimate.
| Before | After (real, approximate) |
|---|---|
| About $200 USD a month in software subscriptions | $0 — replaced by the integrated system we built |
| A front counter's phone work, worth about $2,500 a month | a counter we don't staff — the AI line and the self-serve flow do that work: roughly 20 hours a week we never have to cover |
| After-hours calls went to voicemail | answered — and the bookings complete themselves |
We'll show any business the actual system running — the line answering, the booking landing finished, the car unlocking from the call — rather than slides about it. Just ask on the free call.
Transparent pricing
What it costs to start.
If you wanted this for your business, it's two builds: the AI Receptionist on the line, from $3,500, and Custom API & Systems Integration, from $5,000, to make booking, payment and paperwork one system — with the self-serve Workflow Automation around it, from $2,500, sized to whatever booking tool you already run. Those are starting floors from our published pricing; your number is fixed-quoted after a free assessment, so you know it before you commit. Every build requires a Care Plan, from $299/mo.
Is it worth it for your business? Let's find out — free.
Bring your own numbers and we'll tell you honestly whether this shape fits your business — and we'll show you ours running while you're on the call.
Prefer to talk now? Call (236) 837-3550 — our own AI receptionist picks up, 24/7. Yes, the same one we sell: consider the call a live demo. It books, answers, or takes a message — and a real BC-based human follows up within one business day, usually faster.