Pricing / The cost and the return
Spend less on admin. Put more into growth.
The price matters. So does the cost of doing nothing. Compare what you spend on routine work with a system that gives time back to your team. We plan qualifying projects for payback in 3–6 months, with a clear fee-waiver guarantee.
All prices are CAD, excluding GST/PST where applicable. Starting prices guide the conversation; they are not a final quote.
Less spent on repeat work. More room to grow.
Compare the cost. Then look at what comes back.
Routine calls, paperwork and admin use time you could put into quotes, customers and billable work. Compare that cost with a one-time build and monthly management.
Illustrative examples in CAD. These are planning inputs, not market averages or measured client results. Your scope, costs and savings are agreed before a build.
AI Receptionist
$1,500–$3,000/mo outsourced · $5,000/mo full-time comparison
This example starts with a $2,250/month outsourced budget and keeps a budget for human handoffs. A full-time employee may do other work you still need; compare the same tasks.
- Current work / month
- $2,250
- Remaining human work / month
- $200
- Management / month
- $649
- Usage & software / month
- $150
- New ongoing total / month
- $999
- One-time build in this example
- $3,500
Give your team more room for qualified callbacks, quotes and customer work while routine calls follow your approved process.
From $3,500. Growth Care: $649/mo in this example. Human review and usage figures are example budgets, not included allowances.
Bookkeeping Automation
$2,000–$3,000/mo bookkeeping comparison
This example starts with a $2,500/month bookkeeping bill. It keeps $500/month for professional review and exceptions. That review budget is an assumption to check with your bookkeeper.
- Current work / month
- $2,500
- Remaining human work / month
- $500
- Management / month
- $299
- Usage & software / month
- $100
- New ongoing total / month
- $899
- One-time build in this example
- $3,500
Spend less time collecting receipts and entering records, and more time reviewing margins, collecting invoices and serving customers.
From $3,500. Core Care: $299/mo in this example. Human review and usage figures are example budgets, not included allowances.
Workflow Automation
20–30 hours/week at $25–$30/hour → under 20 hours/month
Model 25 hours/week at $27.50/hour falling to 16 hours/month for review and exceptions. That frees about 92 hours/month. The full $5,000 example build is counted below.
- Current work / month
- $2,979
- Remaining human work / month
- $440
- Management / month
- $299
- Usage & software / month
- $100
- New ongoing total / month
- $839
- One-time build in this example
- $5,000
Move time from data entry and repeated follow-ups into quoting, sales, billable work and customer service.
From $2,500. Core Care: $299/mo in this example. Human review and usage figures are example budgets, not included allowances.
The admin opportunity: 20–30 hours a week at $25–$30/hour is about $2,167–$3,900 a month. The example models 25 hours/week falling to 16 hours/month. That is a target to test against your tasks, not a result every business will get.
Adjust the numbers for your business
Your estimate
Enter a valid, non-negative number in every visible field.
92.3 hours/month returned to the team.
- After month 3, including setup
- $1,421
- After month 6, including setup
- $7,841
- After year 1, including setup
- $20,682
- Estimated payback
- 2.3 months
$2,979 current cost − $839 ongoing costs = $2,140/month before the one-time build.
This assumes the entered workload and benefit from the first full month after go-live. Setup is counted in full. A slower ramp delays payback. Estimates keep management fees unchanged and do not assume a fee waiver. The three-month view does not remove the six-month Care commitment.
Turn freed hours into useful work. More quotes sent. Faster follow-up. More billable work completed. Extra sales are not counted in these examples. Reusing paid staff time creates capacity; payroll falls only if paid hours or outside bills actually fall.
Find my savings opportunityOne Care Plan covers your AI portfolio. These are separate examples: do not add their fees or count the same saved hour twice. CAD, before applicable tax. Actual build, Care and usage costs depend on scope.
Our six-month payback guarantee
The goal is payback.
We stay accountable for it.
We scope qualifying projects for payback within 3–6 months. If agreed savings have not covered our setup and management fees by month 6, we waive management fees and keep improving the system until they do.
We agree the baseline, the work being automated and the way to measure it before you commit. The clock starts at the agreed go-live date.
Build my payback planHow the guarantee works
Agree the numbers first.
Your written proposal sets the scope, current workload, labour rate, outside costs and measurement plan. Qualification is based on your workflow and quote, not the examples on this page.
Count real work saved.
We compare the baseline cost with the remaining human work, outside bills and added software or usage costs. Each hour and cost is counted once. Time is valued at the agreed labour rate; extra sales are not assumed.
Review progress together.
We review the figures monthly and check cumulative value at months 3 and 6. Payback means that measured value covers the setup and management fees paid. Freed staff time counts as capacity value, not an automatic payroll cut.
Our fees pause if we fall short.
If the target is not met by month 6, management fees stop from month 7. We continue improvements within the agreed scope at no extra service charge until payback. Third-party software, usage and applicable tax remain payable; new scope is quoted separately.
The guarantee applies to projects with an agreed baseline and measurement plan in the written proposal. Keep the agreed workflow in use and make the records available so progress can be checked. This is a fee-waiver commitment, not a promise of a fixed cash saving or a refund.
Start with a plan
AI Opportunity Audit
Map the work, identify useful opportunities and leave with a prioritised plan before committing to a build.
100% credited to your first project. The audit is paid up front and does not require a Care Plan.
What’s in the audit →01 / The build
A defined project.
A fixed quote.
Workflow automation and custom systems integration remain distinct scopes. Pick the starting point that matches your work.
Price depends on phone lines, locations and integrations. Requires a Care Plan from $299/mo; voice-heavy setups usually need Growth.
Scoped by document volume and entities, with human review retained. Requires a Care Plan from $299/mo.
Scoped by workflow count, branching and complexity. Integration work may be separately scoped. Requires a Care Plan from $299/mo.
Connect supported systems with agreed data flows and failure handling. Requires a Care Plan from $299/mo, with the tier set by scope and complexity.
Approved answers, lead capture and agreed handoffs on a supported website. Requires a Care Plan from $299/mo.
Scoped by the number and condition of approved knowledge sources. Requires a Care Plan from $299/mo.
Pages, features, revisions and schedule are agreed in your quote. Hosting from $29/mo and domain registration are separate. Extra features and AI components need their own scope.
Define the data sources, roles, reports and decisions first. Build and ongoing support are quoted for the agreed scope.
Map your approved forms, review steps, filing and office follow-up. We define the pilot, rollout, support and costs in your proposal.
02 / Ongoing care
One Care Plan.
Your AI portfolio.
AI and integration builds require a Care Plan with a six-month minimum from go-live. One tier covers the agreed portfolio; fees are not stacked per service. Usage beyond your agreed allowance is billed separately.
Core
$299/moOne deployed system
- Monitoring and model/prompt updates
- 1 optimisation hour per month
- Monthly report
- Email support; response targets by issue severity
- Hosting for a RevyTech-built site included
Growth
$649/moUp to three connected systems
- Monitoring and model/prompt updates
- 3 optimisation hours per month
- Monthly report and quarterly strategy review
- Priority support; response targets by issue severity
- Hosting for a RevyTech-built site included
Scale
$1,299/moUnlimited systems within the agreed portfolio
- Monitoring and model/prompt updates
- 6 optimisation hours per month
- Monthly report and strategy review
- Dedicated shared Slack channel and priority support
- Hosting for a RevyTech-built site included
A website on its own? Site Hosting starts at $29/month, with no minimum term. Hosting for a RevyTech-built site is included with an active Care Plan. Content edits are billed separately.
Side by side
Choose Care around
the work it supports.
| What to compare | Core | Growth | Scale |
|---|---|---|---|
| Systems covered | One deployed system | Up to three connected systems | Unlimited systems within the agreed portfolio |
| Monthly care | $299/mo | $649/mo | $1,299/mo |
| Included optimisation | 1 hour / month | 3 hours / month | 6 hours / month |
| Review rhythm | Monthly report | Monthly report + quarterly strategy review | Monthly report + strategy review |
| Support route | Priority support | Priority support + shared Slack channel |
Scroll sideways to compare all columns on a small screen.
Response targets follow issue severity and the agreed support schedule. Included hours do not roll over. New systems and substantial new capabilities are quoted separately.
Illustrative budget / Planning example
A first year,
line by line.
A single-line, after-hours receptionist with calendar booking. The build amount and usage are example assumptions; the Care tier still depends on the actual scope.
- Example build
- $4,800
- Core Care · 12 × $299
- $3,588
- Assumed usage beyond allowance · 12 × $40
- $480
- First year before tax
- $8,868
Illustrative CAD budget, not a quote or forecast. Usage varies. External software subscriptions and changes outside the agreed scope are additional.
How the audit credit works
If the $1,495 audit was purchased first, it reduces this example’s build invoice to $3,305. Including the audit already paid, the combined first-year spend remains $8,868 before tax and other costs. The credit avoids paying twice for discovery; it is not an extra $1,495 cash saving.
The example uses monthly Care payments. Annual prepay would change the Care amount according to your proposal.
Website add-ons & specialist work
Base Website C$1,500 plus your selected modules. Prices are CAD, before applicable tax. Hosting and domain are separate.
- Web Store/E-Commerce
- C$800
- Inventory Management
- C$800
- Sales Funnels/Lead Capture
- C$500
- AI Chat/Assistance
- C$700
- Workflow integrations
- C$1,500
- Customer Portal
- C$1,200
- Customer Quoting System
- C$500
- Calendar/Booking System
- C$250
- API Integrations
- C$800
- SaaS Integrations
- C$500
Sales Funnels/Lead Capture is a single module. Save 10% on 2 modules, 15% on 3, or 25% on 4+. Savings apply once to modules only; the C$1,500 base is unchanged. All ten modules total C$7,162.50 with the base after C$1,887.50 bundle savings, before tax. Choose modules in the website builder; sending an enquiry is not a payment or contract.
Separate specialist options, outside the builder: keyword research C$100; focused local or location-specific SEO C$250; database setup C$150. These are requested and scoped separately.
03 / The full picture
The details
belong up front.
Your proposal confirms scope, payment milestones, usage allowances and ongoing responsibilities.
- One Care Plan covers your portfolio; the tier follows system count, complexity and support needs. AI and integration builds require at least Core, with a six-month minimum from go-live. Care is billed monthly in advance.
- After the minimum, Care continues month-to-month and can be cancelled with 30 days’ written notice. Annual prepay saves about 10%; its renewal terms are confirmed in the proposal.
- Care includes an agreed pooled usage allowance. Extra phone minutes, AI processing and SMS are billed at cost plus a margin, itemised monthly in arrears. Exact allowances and rates are confirmed in writing before signing.
- Projects under $10,000: 50% on signing and 50% at go-live. Projects of $10,000 or more: 50% on signing, 25% at the agreed milestone and 25% at go-live. Large phased programmes can use a phased payment schedule.
- Website hosting starts at $29/mo with no minimum term. Higher traffic or large e-commerce can require $200+/mo hosting. Hosting covers SSL, backups, monitoring and security updates; content edits are extra.
- Additional work is quoted before it starts. The published rate for out-of-scope work and website content edits is $165/hr. Included optimisation hours do not roll over and do not cover new systems or materially new capabilities.
Pricing questions.
What changes the final quote?
We confirm the workflows, systems, access, document volume and approvals involved. The starting prices are for defined scopes; your written proposal shows the build, required Care or hosting, software subscriptions and estimated usage separately.
Can we start with one service and connect more later?
Yes. Start with a useful first scope, then add separately quoted work. You retain one Care Plan for the portfolio, upgrading the tier when system count, complexity or support needs require it.
Do websites need an AI Care Plan?
A website on its own uses Site Hosting from $29/mo. An AI component such as chat or booking automation requires a Care Plan. Any active Care Plan includes hosting for your RevyTech-built site at no extra charge; content edits remain billable.
What is the website-to-AI credit?
A website build carries a $500 credit toward one AI build’s setup fee when contracted within six months of site launch. It is single-use, non-transferable, not redeemable for cash and cannot be combined with founding-client pricing.
What if we need a wider business transformation?
The Second Brain Transformation offer starts at $25,000, with a published range of $25,000–$100,000+ and Scale Care at $1,299/mo. It is a phased programme with a defined scope, not a promise that every possible system is included.
What happens if we leave the Care Plan?
After the minimum term and notice period, monitoring, updates and support end. We hand over documentation and client-owned data/configuration. Client-owned services can continue under your management; services hosted in RevyTech accounts require a separately scoped migration or stop.
Why is a Care Plan required for AI builds?
Models, integrations and business information change. Care gives monitoring, maintenance, optimisation and reporting an agreed owner after launch. Website-only projects can use Site Hosting instead.
Do you price-match a cheaper tool or quote?
We compare the scope and responsibilities first. If a simpler tool fits, we will say so. If the budget is tight, we can reduce the scope; setup, integrations and ongoing support still need a clear owner.