AI Receptionist
Handle the routine calls. Put your team’s time to better use.
Answer common questions, capture enquiries and guide callers to the next step. Reduce the cost of routine call handling while your team focuses on quotes, customer work and the calls that need a person.
Less spent on repeat work. More room to grow.
See what the work is costing you.
Routine calls, paperwork and admin use time you could put into quotes, customers and billable work. Compare that cost with a one-time build and monthly management.
Illustrative examples in CAD. These are planning inputs, not market averages or measured client results. Your scope, costs and savings are agreed before a build.
AI Receptionist
$1,500–$3,000/mo outsourced · $5,000/mo full-time comparison
This example starts with a $2,250/month outsourced budget and keeps a budget for human handoffs. A full-time employee may do other work you still need; compare the same tasks.
- Current work / month
- $2,250
- Remaining human work / month
- $200
- Management / month
- $649
- Usage & software / month
- $150
- New ongoing total / month
- $999
- One-time build in this example
- $3,500
Give your team more room for qualified callbacks, quotes and customer work while routine calls follow your approved process.
From $3,500. Growth Care: $649/mo in this example. Human review and usage figures are example budgets, not included allowances.
Outsourced or in-house? Model $1,500–$3,000/month for an outsourced service, or a $5,000/month full-time role. Compare only the calls and tasks the system can take on. A full-time person may do other work you still need.
Adjust the numbers for your business
Your estimate
Enter a valid, non-negative number in every visible field.
- After month 3, including setup
- $253
- After month 6, including setup
- $4,006
- After year 1, including setup
- $11,512
- Estimated payback
- 2.8 months
$2,250 current cost − $999 ongoing costs = $1,251/month before the one-time build.
This assumes the entered workload and benefit from the first full month after go-live. Setup is counted in full. A slower ramp delays payback. Estimates keep management fees unchanged and do not assume a fee waiver. The three-month view does not remove the six-month Care commitment.
Turn freed hours into useful work. More quotes sent. Faster follow-up. More billable work completed. Extra sales are not counted in these examples. Reusing paid staff time creates capacity; payroll falls only if paid hours or outside bills actually fall.
Find my savings opportunityOne Care Plan covers your AI portfolio. These are separate examples: do not add their fees or count the same saved hour twice. CAD, before applicable tax. Actual build, Care and usage costs depend on scope.
Our six-month payback guarantee
The goal is payback.
We stay accountable for it.
We scope qualifying projects for payback within 3–6 months. If agreed savings have not covered our setup and management fees by month 6, we waive management fees and keep improving the system until they do.
We agree the baseline, the work being automated and the way to measure it before you commit. The clock starts at the agreed go-live date.
Build my payback planHow the guarantee works
Agree the numbers first.
Your written proposal sets the scope, current workload, labour rate, outside costs and measurement plan. Qualification is based on your workflow and quote, not the examples on this page.
Count real work saved.
We compare the baseline cost with the remaining human work, outside bills and added software or usage costs. Each hour and cost is counted once. Time is valued at the agreed labour rate; extra sales are not assumed.
Review progress together.
We review the figures monthly and check cumulative value at months 3 and 6. Payback means that measured value covers the setup and management fees paid. Freed staff time counts as capacity value, not an automatic payroll cut.
Our fees pause if we fall short.
If the target is not met by month 6, management fees stop from month 7. We continue improvements within the agreed scope at no extra service charge until payback. Third-party software, usage and applicable tax remain payable; new scope is quoted separately.
The guarantee applies to projects with an agreed baseline and measurement plan in the written proposal. Keep the agreed workflow in use and make the records available so progress can be checked. This is a fee-waiver commitment, not a promise of a fixed cash saving or a refund.
Keep the conversation moving
A busy day shouldn’t mean a missed opportunity.
Give callers a useful first response and your team the details they need to take the next step.
What the work should improve
A practical difference
to the working day.
Answers from your business
Use the hours, services, prices and answers you approve, with clear boundaries for questions that need a person.
A useful next step
Capture an enquiry or book through a supported calendar or scheduler, according to the call flows agreed for your business.
A clear handoff
Route important details to the right person through an agreed call transfer, message or staff notification.
Built around your business
The process matters
as much as the technology.
A defined scope
We map your calls, configure approved answers and escalation rules, test realistic scenarios with you, and maintain the system as your business changes. Phone, calendar and CRM connections are confirmed during scoping.
Clear responsibilities
The assistant identifies itself as AI and offers a human handoff. Your team owns the response after escalation. Outbound sales calls and taking payments over the phone are outside the core offer.
Inside the scope
What goes into the build.
A call flow shaped around your business
Map the questions callers ask, the information to collect and the point where a person should take over. Agree the greeting, tone and approved answers with you.
Phone and message handling
Configure an AI voice line, supported SMS flows, routing and spam screening. After-hours coverage, missed-call text-back and language needs are agreed in the scope.
Booking and customer records
Connect a supported calendar or scheduler and, where included, create or update CRM contacts. Confirm access and booking rules before committing to the integration.
Human escalation
Define the transfer destination, notification details and fallback when staff are unavailable. The assistant identifies itself as AI and offers a human handoff.
Calls you can test yourself
Review the voice and place test calls before launch. Test background noise, misunderstood names, booking changes and requests outside the approved scope.
Training, documentation and Care
Give staff a call-flow guide, a walkthrough of handoffs and logs, and a process for changing answers. Agreed monitoring and tuning continue through the Care Plan.
Hear the shape of the conversation
From a call
to a clear next step.
An illustrative script showing disclosure, useful questions and a human handoff.
An after-hours call
- Caller
Hi, I would like someone to look at a leaking tap.
- AI assistant
I am the business’s AI assistant. I can help with routine enquiries and booking, or arrange a human handoff. Is this a routine appointment request, or do you need someone urgently?
- Caller
A routine appointment. Next week would be good.
- AI assistant
I can check the connected calendar. Before I do, may I collect your name, the service area and a callback number?
- Caller
Yes. I can give you those details.
- AI assistant
Thank you. I will confirm the available options with you before making a booking. If the job needs a different service, I can pass the enquiry to the team.
Choose the right kind of help
Compare the approach.
Capabilities vary by provider and plan. Check the integrations, responsibilities and handoffs that matter to your business.
| What to compare | Human answering service | Self-managed AI app | RevyTech AI managed build |
|---|---|---|---|
| Who takes the call | A person using the instructions agreed with the provider. | An AI assistant configured through the chosen product. | An AI assistant configured and tested with RevyTech AI, with defined human handoffs. |
| Booking and integrations | Available from some providers; check the supported tools and scope. | Available in some products; check supported actions, connectors and plan limits. | Selected integrations are assessed and included in your build scope. |
| Who adapts the setup | Your team supplies call instructions; the provider’s process governs updates. | Your team configures knowledge and flows, with the support offered by the product. | We map the process, configure the flows and maintain agreed changes through Care. |
| How to choose | Consider when a person answering is important to your service. | Consider when the product fits and your team can own the configuration. | Consider when the workflow needs implementation, testing and continuing support. |
Scroll sideways to compare all columns on a small screen.
From discovery to everyday use
How we get there.
These are planning steps. Your proposal confirms timing, access and the people needed for review.
- 01
Discover the call flow
Our planning estimate is 2–4 weeks for a scoped receptionist build. Start by agreeing the questions, greeting and escalation rules; the schedule depends on access and approvals.
- 02
Build the connections
Provision or forward the line, configure conversation flows and connect the agreed calendar, CRM and notification destinations.
- 03
Test realistic calls
Run routine, unusual and noisy-call scenarios. You try it, review the outcomes and approve the defined boundaries.
- 04
Train and launch
Walk staff through handoffs and call records, then run a supervised launch. Ongoing Care covers the monitoring and improvements agreed for your setup.
The practical questions
Before you get started.
Will callers know it is AI?
Yes. The greeting identifies the assistant as AI, and a human handoff is part of the call design. We review the disclosure and the fallback with you before launch.
What happens with an urgent or unusual call?
We agree which requests should be escalated, who receives them and what to do if that person is unavailable. A notification or transfer does not guarantee a human response; the on-call process stays with your business. The receptionist is not an emergency service.
What will it sound like?
You review the voice, tone and greeting before launch. We test realistic accents, background noise and misunderstood details, and use the agreed Care time to improve the flow as new situations appear.
How is this different from setting up an answering app myself?
Self-service products can offer capable knowledge, booking and CRM features. Our service adds discovery, implementation around your process, scenario testing, staff handover and ongoing support. If a self-managed app meets the need, that may be the right starting point.
How is it priced?
The build is fixed-quoted around the number of lines and locations, call flows, languages and integrations. The quote separates setup, your Care Plan and usage terms. Phone numbers, calling, messaging and AI usage need to be accounted for alongside the build.
Can we keep our phone number and calendar?
We assess forwarding, porting or a new line with your phone provider. Calendar options may include Google, Microsoft or a supported scheduling service. API access, account permissions and the actual booking actions are confirmed during discovery.
What if it books incorrectly or gives a poor answer?
We define correction and escalation procedures, test common failure cases and review call outcomes under the agreed Care scope. Your team needs a way to report an issue and correct affected bookings or customer information; no AI system is error-free.
How is caller information handled?
Before launch, agree what is collected, whether calls are recorded, who can access records, how long they are kept and which providers process them. The contract and notices need to reflect that actual configuration. Using an AI disclosure alone does not settle every privacy requirement.
Are we locked in?
The Care Plan has a six-month minimum followed by month-to-month service. Your connected business accounts remain yours, and handover documentation is part of the scope. Number transfers, provider terms and any exit work are confirmed in the agreement.
A clear starting point
AI Receptionist From $3,500
Price depends on phone lines, locations and integrations. Requires a Care Plan from $299/mo; voice-heavy setups usually need Growth.
All prices are CAD, excluding GST/PST where applicable. Your written quote defines the scope.Let’s see where it fits.
Bring your process and the tools you use. We’ll talk through the starting point.